About Tax Reports
This article provides information about Tax Reports.
The Tax Report is an easy to use report that lists all the tax deductible donations for a member or family. If you are only using the Giving platform, and you would like to send the tax report directly to donors through the OSV Hub, check out this article for more information on running a Tax Report from Giving to generate a tax contribution letter for a member who has donated at least once online. This report provides the option to either print the report as a PDF, using windowed envelopes or labels, or to email the statements.
Running the Tax Report from the reporting menu in Giving generates a contribution letter for all donors in your system, including families, individuals who are tracked separately, and donors not associated with a family or a separately tracked individual.
When a Directory member is marked Track Separately, the system tracks certain data associated with that individual separately from the data of the family to which they belong. When you run a tax report, you can create a customized contribution letter that includes donation totals by fund as well as contribution details, and add an administrator signature image to the letter.
A feature within the Tax report provides the ability to set a minimum donation amount. Any minimum amount can be set that only generates statements for donors whose total contributions are at or above the set minimum. You can also leave the minimum at $0.00 and generate all the statements.
In addition to running a full tax report for all donors, you are able to generate a single report for any individual family. Check out this article for more information about running an Individual Tax Statement from within a donor account. To generate a tax contribution letter for a member who has donated at least once online, you can run the report from the Online Giving account. You can format the contribution letter to include donation totals by fund as well as contribution details and add an administrator signature image to the letter.
If the member's Online Giving account has been matched to a Directory account, the Tax Report will include his or her contributions recorded in Directory (e.g., cash or check contributions recorded in Offerings). For Online Giving accounts not matched to a Directory account, the Tax Report generates a contribution letter that only includes Online Giving contributions.
You can Run a Tax Report from Directory, email your statements to those with email addresses, and mail out the remaining statements. For families, the system uses the family email address by default, if it is set. If no family email address exists, the system will use the head of household email address, if it is set, and finally the spouse email address, if it is set. If none of these emails are set, the letter is downloaded as a PDF. For tracked separately members, the member email address is used, if it is set, and the letter is downloaded as a PDF if it is not.
If the family or tracked separately individual account has been matched to their Online Giving account, the Tax Report will include contributions recorded in both Offerings and Online Giving. For family or tracked separately individuals not matched to an Online Giving account, the Tax Report generates a contribution letter that only includes donations recorded in Offerings.
Here are a couple things to note. Donors with a public Online Giving account can download a donor tax statement. The statement includes a fund summary and the contribution details. And, removing a donor account does not affect the donor's giving history; the donor's transactions will still appear on reports (e.g., the Tax Report) and exports.