Once a term has been created, the admin will be able to share the registration link with a parent/guardian. To do so, the admin will need to click on the clipboard icon to copy the registration form link. The admin can now paste this onto their website, email, bulletin, etc. to be sent out to the parent/guardian.
Once the parent/guardian receives the link, they will simply need to click on the URL and this will launch the registration form as seen below. The first step will allow the parent/guardian to fill in their contact information.
At the bottom of the page, the parent/guardian will need to fill in their additional information, which would consist of their main phone number and home address. This page will also require an emergency contact be filled out in case the parent/guardian cannot be reached.
Lastly, there is a terms & conditions option. This can be used to have the registrant wants to give the organization permission to use pictures of their child for programs, marketing, advertising, etc. or agree to a certain guideline. Again, this is an optional step before clicking continue.
If the system cannot find the address, the “Invalid Address” pop up will allow the parent/guardian to make a change to the address previously filled in. This information is checked with the USPS. The parent/guardian will have the option use the submitted address as is or resubmit the address once any changes have been made.
The next section will allow for the student(s) information to be filled in.
The parent will need to select the student’s grade and program. The program will reflect the fees the parent/guardian will need to pay. They will also be given the option to list any allergies that the child may have and additional notes that need to be made available to staff.
The last part of the student registration step will allow the parent to designate if the student has been baptized and taken part in first communion. When these boxes are check, it will require them to put in the date that these events took place and upload a certificate. Uploading a certificate is optional. The information and documents will be noted in Directory for historical purposes. Once the necessary information has been entered, they would click “Add Student.”
Once a student has been added, they will appear on the right-hand side of the registration screen. If any additional children need to be added to this term, the parent would fill in the next child’s information. If a parent/guardian needs to make a change to a child that has been added, they will need to click on the pencil mark icon next to their name. If they need to remove a child from the registration, they would need to click on the minus icon. When finished, click continue.
The last section will involve payment of the registration form. The payment options available to the parent/guardian will depend on what the staff has set for the term. The parent would fill in their checking account or credit card information. If the parent/guardian was given a discount code, they would be able to type it in and click apply.
Once the payment information has been typed in, they will see the total and complete the registration on the right hand side of the screen. This total will reflect a discount if it was applied. The parent/guardian will still have the option click on the pencil icon if they still need to make a change to the child registered. When finished, they would click on “Complete Registration” to process the payment and submit the form.
The next screen will show the confirmation of the form being submitted. The parent/guardian can print from their browser to keep this confirmation receipt for their own records.
